As part of its bibliographic services, Shortgrass orders, catalogues, and processes library materials for member libraries. Centralized ordering reduces the cost of library materials, allowing member libraries to realize a larger discount than they would ordering library materials independently. Dealing predominantly with library-specific vendors makes the ordering, receiving, invoicing, and cataloguing processes largely automated within the Shortgrass database. Automation significantly reduces the amount of staff time required to handle each item, which leads to faster turnaround time and fewer costs passed on to member libraries.
Libraries may order material with their allotment budget, or use their own funds to order material through SLS. The Shortgrass Library System provides an annual per capita allotment to member libraries which is to be used for the purchase of library materials. The rate for the per capita allotment is reviewed and set by the Shortgrass Library System on an annual basis.
Member libraries are responsible for the selection of materials for their collections. Shortgrass headquarters staff are responsible for receiving the selections and for placing the orders.
For general information about Cataloguing, Acquisitions and Processing, please contact the Manager of Systems and Technical Services
Shortgrass staff can catalogue many A/V format items using scanned images of the item container. This means your library does not need to ship these items to Shortgrass HQ. The following formats can be catalogued from scanned images: